Marketing Assistant

Company Description

At Intuitive, we are united behind our mission: we believe that minimally invasive care is life-enhancing care. Through ingenuity and intelligent technology, we expand the potential of physicians to heal without constraints.

As a pioneer and market leader in robotic-assisted surgery, we strive to foster an inclusive and diverse team, committed to making a difference. For more than 25 years, we have worked with hospitals and care teams around the world to help solve some of healthcare’s hardest challenges and advance what is possible.

Intuitive has been built by the efforts of great people from diverse backgrounds. We believe great ideas can come from anywhere—we strive to foster an inclusive culture built around diversity of thought and mutual respect. We lead with inclusion and empower our team members to do their best work as their most authentic selves.

Passionate people who want to make a difference drive our culture—our team members are grounded in integrity, have a strong capacity to learn, the energy to get things done, and bring diverse, real-world experiences to help us think in new ways. We actively invest in our team members to support their long-term growth so they can continue to advance our mission and achieve their highest potential. 

Join a team committed to taking big leaps forward for a global community of healthcare professionals and their patients. Together, let’s advance the world of minimally invasive care.

Job Description

Primary Function of Position:

This role provides administrative and logistical support for the organization of DACH marketing and sales events in coordination with local marketing and events team. Additionally, this position will aid in the creation of events collaterals, reporting to the Assoc. Manager Marketing Programs DACH.

Roles and Responsibilities:

Events

• Coordinate events for the DACH region.
• Manage all task related compliance activities.
• Organize metropolitan region activities driven by sales (location, accommodation, system, speakers).
• Organize demo system delivery and pick up with EU Mobile System Team and Sales
• Update DACH event calendar
• Provide support to Marketing Event Team Members with the organization of tradeshows.

Administrative Tasks

• Monitor budget and financial follow up for these events and align with Assoc. Manager Marketing Programs DACH.
• Create contracts, new vendors, process Purchase Orders (POs) and invoices, for these events and get managers approval and signatures.
• Prepare and send speaker fees agreement and organize their travel & accommodation when applying.
• Support monitoring and long-term planning of events.

Marketing Communication

• Coordinate communication activities for events and customer-facing marketing projects, working closely with internal stakeholders and external partners.
• Support the production, ordering, and delivery of promotional materials for events, including purchase order administration and budget tracking.
• Coordinate and support the development, localization, and maintenance of customer-facing marketing materials in collaboration with cross-functional stakeholders, including brochures, flyers, and digital assets.
• Coordinate translation reviews and manage the review and approval process for marketing materials, working with Legal, Clinical, and Regulatory Affairs teams to ensure timely completion.

Floating Equipment

• Support the floating equipment pool for the DACH region.
• Further develop and optimize floating equipment booking processes.
• Coordinate demo products.

Qualifications

Required Knowledge, Skills, and Experience:

• Apprenticeship or bachelor’s degree or equivalent experience in event management, marketing, communication, preferably acquired in an international, fast paced and changing environment.
• 1 year work experience in events management and / or marketing.
• Languages (spoken and written): German native speaker, fluency in English required.
• Good interpersonal, verbal, and written skills coupled with ability to interact with a variety of departments and customers (such as marketing, sales, finance, and healthcare professionals).
• Strong organizational skills and ability to work in a team-environment providing cross- functional support.
• Strong interest in multimedia and digital communication, with an understanding of brand design, visual identity, and linguistic consistency across communication materials.
• A keen ability to coordinate projects, organizing, prioritizing, and coping with various tasks.
• Flexible and reliable, and strong attention to details.
• Good knowledge of the MS Office product suite.
• Travel up to 10% -15% required, mostly in the DACH region (including weekends).
• This position is based in Freiburg (Germany).

#LI-hybrid

Additional Information

Wir schätzen jede Person in ihrer Individualität – unabhängig von Geschlecht, ethnischer oder sozialer Herkunft, Religion, besonderen Bedürfnissen, Alter oder sexueller Identität. Diskriminierung hat bei uns keinen Platz.

Haftungsausschluss für US-Exportkontrollen: In Übereinstimmung mit den U.S. Export Administration Regulations (15 CFR §743.13(b)) können einige Positionen bei Intuitive Surgical US-Exportkontrollen für potenzielle Mitarbeitende unterliegen, die Staatsangehörige von Ländern sind, die derzeit einen Embargo- oder Sanktionsstatus haben.

Bestimmte Informationen, die Sie im Rahmen der Bewerbung angeben, werden verwendet, um festzustellen, ob Intuitive Surgical (i) in Ihrem Namen eine Exportlizenz von der US-Regierung einholen muss (das Lizenzierungsverfahren der Regierung kann bis zu sechs Monate dauern) oder (ii) einen Technology Control Plan (TCP) implementieren muss (verlängert den Einstellungsprozess in der Regel um 2 Wochen).

Für alle Positionen bei Intuitive, die Exportkontrollen unterliegen, steht ein endgültiges Angebot unter dem Vorbehalt, dass vor dem geplanten Eintrittsdatum eine genehmigte Exportlizenz und/oder ein vollständig ausgeführter Technology Control Plan (TCP) vorliegt. Das Eintrittsdatum kann dabei angepasst werden, sofern der Genehmigungsprozess den Einstellungsbedarf nicht unangemessen beeinträchtigt.

Diese Position kann abhängig von den betrieblichen Anforderungen und/oder der Erfahrung der ausgewählten Kandidatin bzw. des ausgewählten Kandidaten auf einer anderen Jobstufe als hier angegeben besetzt werden. Die Vergütung richtet sich nach der Jobstufe sowie der Qualifikationen der Kandidatin bzw. des Kandidaten, selbstverständlich unter Berücksichtigung aller gesetzlichen Vorgaben.