Intuitive Surgical Careers
Primary Location: United States-North Carolina-Durham
Requisition ID: 190805
Who is Intuitive Surgical? The numbers tell an amazing story. Learn more about our company.Joining Intuitive Surgical means joining a team dedicated to using technology to benefit patients by improving surgical efficacy and decreasing surgical invasiveness, with patient safety as our highest priority.
An integral part of the organization by providing administrative support to the Vice President, and a full range of support to the Leadership Team (LT) as appropriate. He or she acts as a liaison between Customers, Management and operating departments to ensure high standards of the organization are met. The successful candidate will continually project a warm, competent, and professional attitude and image to all he or she comes in contact with - both internally and customer facing. He or she must be proactive, resourceful, and efficient displaying a high level of professionalism and confidentiality at all times.
Roles and Responsibilities:
Qualifications• Provide professional administrative support to the Leadership team (assist with travel, meeting logistics, expense reimbursement, etc.).• Provide Presentation material including Power Point and spreadsheets for the Leadership Team.• Coordinate on-site interviews with candidates for LT members open positions.• Assist in preparation of high attendance meetings, customer visits, tradeshows and education events, i.e. conference rooms, hotels, logistics, events planning, catering, AV equipment, print material etc.• Attend regularly scheduled meetings with operations staff in order to insure instructions are clearly understood by all involved parties.• Manage office supply inventory including refreshments to ensure availability of needed supplies within budget.• Prepare monthly reconciliation of P-card purchases in accordance with purchasing policy.• Prepare reconciliation of VP and manager Travel Reports in accordance with policy and Sunshine Act compliance.• Support to the Leadership team with Capital Expense Requests and execution.• Act as point of contact for answering staffs questions on Ariba, Travel, Capital Expense and common Intuitive Surgical support systems.• Serve as Ariba back-up support• Lead Planner for Office social events and catering services.• Possess a valid driver’s license and able to travel-support both the Engineering and Mfg. facilities.• Coordinate legal document (i.e. Patent assignments, declarations) signatures and filing.• Special projects & other duties as assigned.• Provide same day shipping/FedEx support.
• Excellent organizational, time management, writing and communication skills.• Demonstrated knowledge and expertise in basic computer skills including MS office products (Word, Excel, Outlook, PowerPoint).• Exceptional attention to detail.• Excellent customer service and hospitality acumen.• Ability to think through and solve problems and exhibit good judgment with clients, vendors, and staff.• Basic knowledge and understanding of the travel industry and meeting planning.• Demonstrated knowledge of professional office procedure and etiquette.• Adeptness to multi-task and follow up.• Capable to work independently as well as in a team. Resourceful and creative self-starter.• Ability to establish and maintain effective working relationships with employees and officials; ability to communicate effectively orally and in writing.• CPR and First Aid certified preferred.• The employee’s usual work location is 50% Raleigh 50% Durham standard office. environment & remote as needed.
• Bachelors degree preferred• A minimum five years of administrative experience or event coordinating in a corporate setting is preferred
We are an AA/EEO/Veterans/Disabled employer.
We will consider for employment qualified applicants with arrest and conviction records in accordance with fair chance laws.