Intuitive Surgical Careers
Southaven Operations Administrative Assistant
Primary Location: United States-Mississippi-US-MS-Southaven
Requisition ID: 190172
Who is Intuitive Surgical? The numbers tell an amazing story. Learn more about our company.Joining Intuitive Surgical means joining a team dedicated to using technology to benefit patients by improving surgical efficacy and decreasing surgical invasiveness, with patient safety as our highest priority.
Primary Function of Position:
Provide administrative assistance to the Southaven Operation and assume special projects as required to meet departmental goals. Primary responsibilities include facilities support (facilitating day-to-day operations), event planning, admin support to Sr Director of Service Operations- Southaven, and assist in managing training documentation.
Roles and Responsibilities:
• Direct administrative support to Sr Director Service Operations- Southaven (calendar, travel, expense reports, etc.) and Southaven leadership team as required.• Ensure local service vendors are performing as required (e.g. janitorial, canteen replenishment, trash disposal, smock cleaning, etc.)• Ensure routine facility PM services are performed (e.g. HVAC, air compressor, copiers, etc.)• Maintain databases, spreadsheets, project trackers, etc. to be current and accurate (e.g. local vendor contact list, Facilities and IT requests, employee birthdays & work anniversaries etc.)• Maintain Southaven facility calendar for various annual renewals, such as Certificate of Occupancy, Fire inspection, Privilege Tax License, First Aide/CPR Training, etc.• Provide as required team event scheduling/planning, expense management, audit support, updating of floor display monitors, etc.• Coordinate and support annual employee gala event to include venue sourcing, contract negotiations, catering, budget tracking, etc.• Provide ISU curriculum management support for Southaven employees• Serve as project manager for special and ongoing projects.• Assist in the development of presentations and facility wide communications• Identify opportunities for process improvement and drive them to closure• Manage vendor relations, agreements and invoices.• Attend staff meeting and follow up on task.
Competency is based on: education, training, skills and experience. In order to adequately perform the responsibilities of this position the individual must have:
• 3-5 years experience in administrative/support role, preferably in a medical device company.• Strong computers skills (Excel/MS Word, Powerpoint), prefer experience in computer ERP systems such as SAP .• Ability to independently work in a dynamic fast paced work environment, with minimal supervision and deal with problems/issues in a professional manner.• Must possess excellent communication skills, attention to details, and the ability to multitask.• Self-starter with ability to take leadership in unstructured environment.• Demonstrated ability to learn new software systems quickly
We are an AA/EEO/Veterans/Disabled employer.
We will consider for employment qualified applicants with arrest and conviction records in accordance with fair chance laws.